There are a lot of ways by which you can improve your productivity and deliver more on your expectations, but there a couple of things you can do to SUPER-BOOST your productivity and set yourself apart from the rest. Below are five productivity booster that you need to inculcate into your daily life if you must stand out from the fray;
Cut down on your to-do list:
Most life coach would advice you to create a daily to-do list so as to boost your daily productivity. A to-do list has astounding benefits as it would help you to focus on what matters most and cut down on the time you spend doing things that don’t matter or time spent thinking of what to do next. But despite how important to-do lists are, they can still be counterproductive if you make them overly bloated. A lot of people make the error of listing up to 20-30 items in their list. There is no way you can do all the items on that list efficiency, it’s just not possible. You will only succeed in doing a lot of things with reduced efficiency.
Rather than a drawing up a list of 20-30 items, cut it down by half and focus your attention and energy on this reduced list. You will find that your productivity level will skyrocket. When I was younger, I had multiple business websites, all were at start-up level and I was the only one handling them. It didn’t take long for me to be burnt out, physically and financially, and all the sites eventually failed. Streamline your energy and activities.
Take breaks when needed:
In order to improve your productivity level, it is important that you pay very good attention to your body. Productivity starts to fall as tiredness begins to set in. Therefore, it is important you take work breaks once you begin to notice an ache in your brain. Take regular work breaks and do something relaxing; take a walk, watch a movie, sleep, or mediate. Allow your body to recharge, so you can return to your work fully capable to achieve more.
Take advantage of your mornings:
For most people, mornings are the time of the day when they are most productive. Therefore, it is important that you schedule your most challenging tasks for mornings when you are fresh and your energy is at its peak. You can schedule your meetings for afternoon.
Keep a distraction list:
The world has become busier than ever, and in the same vein there are more distractions now than ever before. Distractions are one of the killers of productivity. To win the battle over distractions, keep a distraction list. As you work, if any distracting thought comes to your mind, jot it down. This tactic has a two-fold advantage. Firstly, some distracting thoughts actually require legitimate attention, so by writing it down, you can attend to them later. Secondly, writing down your distractions has a way of taking it off your mind, it’s like you are telling your mind “we will think about this later”.
Use the Eisenhower Matrix:
The Eisenhower Matrix is one of the most important tools you can adopt to boost your productivity level. When I mentioned earlier that you need to cut down on your to-do list, I am guessing most people will consider me impractical, but if you use the Eisenhower Matrix to categorize your to-do list you will find out that only a few things require your personal urgent attention.
With this matrix you can categorize your tasks into “Urgent and Important”; these are the things you should be doing at the moment, “Not Urgent but Important”; you can postpone and make plans to do them in the future, “Not important but urgent”, you can find someone to handle that for you like I personally always do, and for those things that fall into “not urgent and not important” you can eliminate from your list.
I will leave you with the words of Peter Drucker, “there is nothing so useless as doing efficiently that which should not be done at all.”