Do you often feel stressed out with too much work or too many responsibilities? As time passes, do you feel like you have more tasks on hand than you have time to do them? This may mean that it’s time to improve your important time management skills.
The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress levels and improve your productivity both at work and at home.
Time management skills are important and will take time to develop in the long term. Finding what works best for you and your busy schedule is key here.
To get you started, here are 6 ways to improve your time management skills and increase productivity.
It is common for all of us to take on more tasks than we are capable of completing. This can often result in stress and burnout.
Delegation does not mean you are running away from your responsibilities but are instead learning proper management of your tasks. Learn the art of delegating work to your subordinates as per their skills and abilities and get more done. This will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.
Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time, and we tend to offer these too much of our energy because they are easier or less stressful.
However, identifying urgent tasks that need to be completed on that day is critical to your productivity. Once you know where to put your energy, you will start to get things done in an order that works for you and your schedule.
In short, prioritize your important tasks to keep yourself focused. You can also use the Eisenhower Matrix to help you get started with this and assist you in problem solving.
Create a Schedule:
Carry a planner or notebook with you and list all the tasks that come to your mind. Being able to check off items as you complete them will give you a sense of accomplishment and keep you motivated.
Make a simple to do list before the start of the day, prioritize the tasks, and focus on the essentials. Make sure that these tasks are attainable, too. If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day.
To better manage your time management skills, you may think of making three lists: work, home and personal.
Set up Deadlines:
When you have a task at hand, set a realistic deadline, and stick to it. Once you set a deadline, it may be helpful to write it on a sticky note and put it near your workspace. This will give you a visual cue to keep you on task.
Try to set a deadline a few days before the task is due so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge on your task list in a limited amount of time.
Procrastination is one of the things that has a negative effect on productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life.
Avoiding procrastination can be difficult for many. We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks. This may help you stay on track.
Deal With Stress Wisely:
Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.
Stress comes in various forms for different people, but some productive ways to deal with stress can include:
- Getting outside
- Practicing meditation
- Calling up a friend
- Participating in your favorite hobby
- Listening to music or a podcast
The key is to find what works for you when it comes to lowering your stress response. If you don’t have time for anything else, try some breathing techniques. These can be done in minutes and have been proven to lower stress-inducing hormones.